The NAOJ ALMA project invites proposals for the ALMA workshop 2024b call. Funding will be available to organize face-to-face or hybrid meetings. Other organization support will be available for virtual meetings. The ALMA workshop program provides a unique opportunity for the Japanese community members to hold dedicated workshops that are closely related to the scientific and technical aspects of the ALMA telescope. The scope of the workshop can be, for example, detailed planning for the upcoming ALMA proposal call, the formation of new research groups, or the development of new instruments related to the ALMA telescope. Workshops explicitly aimed at the upcoming proposal call are highly encouraged.

Please read the following important points before filling out your application.

1.Workshop styles are classified into three categories:

Category 1- Workshop:
NAOJ ALMA Project will cover the expenses necessary to hold a meeting for several days. In addition to domestic travel expenses, overseas travel expenses for a small number of invited speakers may be covered as necessary. This program can be held jointly with workshops financed by other organizations. Up to 500,000 Yen will be provided.

Category 2- Series of seminar workshops:
NAOJ ALMA Project will cover domestic travel expenses necessary to hold a series of one-day seminar workshops within one fiscal year. This program does not cover travel expenses to participate in meetings hosted by other organizations. Up to 400,000 Yen will be provided.

Category 3- Workshop (Large Proposal):
This is similar to Category 1, but the workshop should focus on the prospects for ALMA Large Proposals, specifically led by researchers in the East Asian region. In addition to domestic travel expenses, overseas travel expenses for a few invited speakers may be covered as needed. This program can be held jointly with workshops financed by other organizations. Up to 1,000,000 Yen will be provided.

In 2024b, one or two Category 1 or Category 2 will be accepted.
Accepted workshops must be completed by the end of FY2024.

2. NAOJ ALMA Project can provide support for the following:
(1) Paperwork related to travel expenses
(2) Reservation of a meeting room and a virtual platform (if the workshop has an online component).

3. The PI shall lead the workshop and implement the following tasks:
(1) Notify the NAOJ ALMA Project of the workshop date as soon as possible. To receive support from the NAOJ ALMA Project, notification shall be given no later than one month prior to the workshop.
(2) Announce the workshop through tennet and ryunet to promote broad participation.
(3) Decide how to allocate the travel allowance to participants within the budget, under the following rules.

• The budget can only be used to attend the ALMA workshop.
• Use discount economy fare.
• The workshop must start and end within the same fiscal year. The corresponding travel must also be completed within the same fiscal year.
• Participants are not allowed to spend extra days for personal travel.
• Compensation for travel fees and allowances will be provided in a manner that complies with NAOJ's rules.
• If participants need overnight stays before or after the workshop, please consult with the NAOJ ALMA Project in advance.

(4) We may ask the PI to submit a brief summary of the workshop results for the ALMA Users' Meeting.

4. Selection of workshops shall be made by the Selection Committee consisting of:

• EA ALMA Project Manager
• EA ALMA Regional Center Manager
• EA ALMA Project Scientist
• One member from JSAC

5. Applicant may apply for other support programs provided by NAOJ along with this program, but the applicant is not allowed to receive support from two or more programs by NAOJ at the same time.

6. Due to the agreement between NAOJ and ASIAA/KASI, NAOJ cannot support the travel budget for researchers from these institutes.

Deadline for submission: 17:00 JST October 31, 2024.

Please submit the application form to: alma_ws_at_ml.nao.ac.jp (replace _at_ with @)

• Application Form for ALMA Workshop 2024b